2016 Outlook For Mac Os X

18.10.2020by
1. The following table shows frequently used shortcuts in Outlook 2016 for Mac.
+SSave an item
+PPrint an item
+ZUndo the last action
+YRedo the last action
+MMinimize the active window
+Shift+NCreate a new folder in the navigation pane
+NCreate new email (in Mail view)
+ (Backslash)Hide the reading pane or show it on the right
+Shift+ (Backslash)Hide the reading pane or show it below
+Shift+MMove the selected item to a different folder
+Shift+CCopy the selected item to a different folder
+ASelect all items in the item list, if the item list is the active pane
+Option+RMinimize or expand the ribbon
+HHide Outlook
+QQuit Outlook
Fn+FnStart dictation
+Ctrl+' ' (Spacebar)Insert emoji

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2. Work in windows and dialogs
+1Go to Mail view
+2Go to Calendar view
+3Go to Contacts view
+4Go to Tasks view
+5Go to Notes view
+7Open the Sync Status window or make it the active window
+8Open the Sync Errors or make it the active window
+0 (Zero)Open the Contacts Search window
+, (Comma)Open the Outlook Preferences dialog box
+~ (Tilde)Cycle forward through open windows
+Shift+~ (Tilde)Cycle back through open windows
+WClose the active window
+OOpen the selected item
TabMove forward through controls in a window
Shift+TabMove back through controls in a window

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3. Send and receive mail
+NCreate a new message
+ReturnSend the open message
+KSend all messages in the Outbox and receive all incoming messages
+Shift+KSend all the messages in the Outbox
+SSave the open message and store it in the Drafts folder
+EAdd an attachment to the open message
+: (Colon)Open the Spelling and Grammar dialog box
+Ctrl+CCheck recipient names in the open messages
+RReply to the sender of the message or, if the message is from a mailing list, reply to the mailing list
+Shift+RReply to all
+JForward the message
+OOpen the selected message in a separate window
+Option+' (Apostrophe)Clear the flag for the selected message
+Shift+JMark the selected message as junk mail
+Shift+Option+JMark the selected message as not junk mail
Ctrl+ (Opening Bracket)Display the previous message
Shift+Ctrl+ (Closing Bracket)Display the next message
Ctrl+ (Opening Bracket)Navigate to the previous pane in the Mail view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Mail view
+Shift+MMove the selected message to a folder
+- (Hyphen)Decrease the display size of text in an open message or in the reading pane
++ (Plus Sign)Increase the display size of text in an open message or in the reading pane
' ' (Spacebar)Scroll down to the next screen of text or, if you are at the end of a message, display the next message
Shift+' ' (Spacebar)Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message
DeleteDelete the selected message
Shift+DeletePermanently delete the selected message
+DeleteDelete the current message, and, if the message window is open, close it
+TMark selected messages as read
+Shift+TMark selected messages as unread
+Option+TMark all messages in a folder as read

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4. Use Search
+Option+FSearch current folder
+Shift+FDo an advanced search in Outlook (add Item Contains filter for searching)
+FFind text within an item
+GFind the next instance of the text you searched for in an item
+Shift+GFind the previous instance of the text you searched for in an item
Outlook

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5. Use the Calendar
+2Open the Calendar window
+NCreate a new appointment
+OOpen the selected calendar event
DeleteDelete the calendar event
+TSwitch the view to include today
+Arrow LeftIn Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.
+Arrow RightIn Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the Calendar view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Calendar view

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6. Work with people and contacts
+NCreate a new contact
+OOpen the selected contact
DeleteDelete the contact
Ctrl+ (Opening Bracket)Close the current open contact and open the previous contact
Ctrl+ (Closing Bracket)Close the current open contact and open the next contact
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the People view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the People view

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Outlook 2016 Mac Add Ins

7. Manage tasks
+4Move to the Task window
+NCreate a new task
+OOpen the selected task
DeleteDelete the task
Ctrl+ (Opening Bracket)Close the current open task and open the previous task in the Tasks list
Ctrl+ (Closing Bracket)Close the current open task and open the next task in the Tasks list
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the Tasks view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Tasks view

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8. Use notes
+5Move to the Notes window
+NCreate a new note
+OOpen the selected note
DeleteDelete the note
Ctrl+ (Opening Bracket)Close the current open note and open the previous note in the Notes list
Ctrl+ (Closing Bracket)Close the current open note and open the next note in the Notes list
Shift+Ctrl+ (Opening Bracket)Navigate to the previous pane in the Notes view
Shift+Ctrl+ (Closing Bracket)Navigate to the next pane in the Notes view
+JSend a note as an email
+Ctrl+JSend a note as an HTML attachment to an email. First place the focus on the note in the list of notes.

2016 Outlook For Mac Os X El Capitan

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Outlook For Mac Os

9. Edit and format text
+XCut the selected text to the clipboard
+CCopy a selection to the clipboard
+VPaste a selection from the clipboard
+Shift+Option+VPaste a selection from the clipboard and match the destination style
+BMake the selected text bold
+IMake the selected text italic
+UUnderline the selected text
+Shift+XStrike through the selected text
+Ctrl+KInsert a hyperlink
Arrow LeftMove the cursor left one character
Arrow RightMove the cursor right one character
Arrow UpMove the cursor up one line
Arrow DownMove the cursor down one line
Option+Arrow UpMove the cursor to the beginning of the current paragraph
Option+Arrow DownMove the cursor to the end of the current paragraph
Option+Arrow LeftMove the cursor to the beginning of the current word
Option+Arrow RightMove the cursor to the end of the current word
Forward Delete+ { (Opening Brace)Decrease indent
Forward Delete+ } (Closing Brace)Increase indent
DeleteDelete the character to the left of the cursor, or delete the selected text
Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN+DeleteDelete the character to the right side of the cursor, or delete the selected text
TabInsert a tab stop
+Arrow LeftMove the cursor to the beginning of the line
+Arrow RightMove the cursor to the end of the line
+Arrow UpMove the cursor to the top of the message body
+Arrow DownMove the cursor to the bottom of the message body
+HomeMove the cursor to the beginning of the selected text
+EndMove the cursor to the end of the selected text
Page upScroll up
Page downScroll down

Outlook For Mac 2016 Download

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10. Flag messages, contacts, and tasks for follow up
Ctrl+1Flag the selected item for follow up, with Today as Due Date
Ctrl+2Flag the selected item for follow up, with Tomorrow as Due Date
Ctrl+3Flag the selected item for follow up, with This Week as Due Date
Ctrl+4Flag the selected item for follow up, with Next Week as Due Date
Ctrl+5Flag the selected item for follow up, with No Due Date
Ctrl+6Flag the selected item for follow up, and add a custom Due Date
Ctrl+= (Equal Sign)Flag the selected item for follow up, and add a reminder
Ctrl+0 (Zero)Mark the selected item as Complete
+Option+' (Apostrophe)Clear the selected item's follow-up flag

Outlook 2016 For Mac Update

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